Receptionist / Administrator

Reception/ administrator

Your new role
Are you a dynamic and organised individual looking to take on a role that goes beyond traditional reception duties? My client is seeking a Receptionist / Administrative Assistant to join their team and support the smooth operation of their office on a fixed-term contract basis.

Duties include:

• Greet and welcome clients, visitors, and staff in a friendly and professional manner.
• Manage incoming calls and direct them to the appropriate person or department.
• Maintain a tidy and organised reception area and meeting rooms.
• Assist clients with enquiries, appointments, and provide general information about our services.
• Ensure client satisfaction by addressing their needs promptly and courteously.
• Manage and distribute incoming and outgoing mail and packages.
• Coordinate office supplies and maintain inventory.
• Schedule appointments and meetings for staff.
• Coordinate meeting rooms and necessary resources for client meetings.
• Maintain accurate and organised electronic and physical filing systems.
• Assist in the preparation and organisation of documents, reports, and filing to relevant authorities.
• Facilitate internal communication by distributing memos, announcements, and other relevant information.
• Collaborate with team members to ensure effective communication within the office.
• Provide administrative assistance to various departments as needed.
• Assist with the maintenance of our client databases.

Your week will be split between administrative and reception duties depending on office requirements.

What you'll need to succeed
Previous experience in a similar role
Confidence in using MS Office packages

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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