Programme Coordinator - West Yorkshire

Post Title: Programme Coordinator West Yorkshire

Responsible to: West Yorkshire Senior Programme Manager

Salary: £24,960 per annum

Holiday entitlement/Pension: Holiday entitlement will be 33 days per annum (inclusive of Bank Holidays), Employee Assistance Programme and access to an employee perk-based platform. The Tutor Trust also provides a contributory Government-backed NEST pensions scheme, which is offered to our employees after the qualifying period.

About Tutor Trust

We re a proudly Northern charity that believes in equity in education. We do our bit to achieve that by partnering with schools and education providers, to enable their young people to work alongside inspiring and motivating tutors an opportunity they may not otherwise have.

We know that our high-quality tuition helps improve young people s academic attainment, wellbeing, and self-confidence, and supports their personal aspirations.

Over the past four years, we ve had an opportunity to reach more young people than we have before through government funding of the National Tutoring Programme. We re now at a pivotal moment, ready to engage new school partners, donors, peers in the sector and the new Labour government.

Our values

What we stand for and practise in everything we do at Tutor Trust:

We believe in fairness

We are passionate about making a difference

We are inclusive and supportive

We are quality-focused

We are ambitious

We learn

Benefits of working at Tutor Trust

Hybrid work model (2 days in the office)

• Competitive leave - 33 days per annum (inclusive of Bank Holidays, pro rata)

• Flexible working including Time Off In Lieu (TOIL)

• Health and Wellbeing (Employee Assistance Programme, 24-hour GP service, mental health support and benefits platform, Perkbox)

• Enhanced Family and Sick Leave (after a qualifying period).

• Recognition and Culture (Thanks & Recognition, Highlights, team events)

• Learning and Development (knowledge sharing, staff-led groups

Job Purpose

The Programme Coordinator post is an exciting role with Tutor Trust. You will assist the Programme Manager by liaising with local schools and organising tuition within the West Yorkshire area. This will include attending meetings, coordinating tuition sessions and arranging tutor cover.

You will also support the tutor recruitment and training process and help to ensure that it runs smoothly. You will also maintain and improve systems for the benefit of all our tutors, including ongoing tutor support.

Main Functions

Assist with setting up and managing tuition assignments across multiple schools/ colleges across West Yorkshire.

Collect and input tuition related data into our Tutor Trust systems to support quality and impact, liaising closely with the West Yorkshire Administrator.

Represent Tutor Trust in introductory meetings between tutors and teachers in schools and online

Assist with general office functions in the Leeds office.

Assist in developing closer relations between tutors and opportunities for networking and working together

Assist in the quality assurance, development and delivery of training for tutors and assist in the recruitment process for new tutors, including interviewing potential tutors.

Take part in general induction presentations and other events to promote the Tutor Trust both internally and externally

Help with preparation for Tutor Trust events aimed at a range of stakeholders

Participate in project work

Assist other staff to complete a variety of administrative tasks that enable the Trust to operate effectively and efficiently

Any other duties commensurate with the grade and nature of the post

Person Specification

Good candidates for this role will be high achievers, with excellent IT and English skills, diplomatic and inter-personal skills and plenty of initiative.

Skills

Can demonstrate experience of administrative skills in a previous role (either paid or voluntary.)

Excellent communication skills with ability to establish a rapport and communicate effectively with stakeholders at all levels and from all sectors

The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard

Be a team player but also able to work independently when required to do so

Excellent organisational skills

The ability to manage office systems and contact databases and to use them effectively

Be able to write fluently, to think clearly and to grasp new concepts quickly.

To be fully IT literate, particularly to be competent with Microsoft Excel and Access

Educated to degree level is desired but not a requirement.

Attributes

Demonstrate a commitment to the goals and drivers behind the Tutor Trust

Enthusiasm and ability to contribute to the successful development of the Tutor Trust

Have excellent communication and interpersonal skills

A willingness to work unsociable hours when required

Willingness to undergo DBS clearance and be committed to Safeguarding children

Be a team player

Have strong organisational skills with a commitment to accuracy and attention to detail

Be able to prioritise and manage tasks

Experience of tuition/working in schools/working with young people is desirable but not essential

Knowledge of Leeds/West Yorkshire is desirable but not essential

APPLICATION INFORMATION

The job is based on a permanent contract (after a successful 3-month probation period). Your regular place of work will be the Tutor Trust Office Leeds, however the position will also involve regular travel to our West Yorkshire schools with some travel to our head office in Manchester. This is a full-time position (36.25 hours across five days a week).

Closing date for applications: Thursday 23rd January 2025 5pm.

Interviews to be held: w/c 3rd February

Salary: £24,960 per annum & Contributory Pension

Start date: ASAP

Candidates are required to complete an application form and supply a cover letter outlining how they meet the requirements of the role. You must also complete the attached Equal Opportunities Monitoring Form.

To apply, please email all documents to the careers email found within the JD attached

The Tutor Trust is an Equal Opportunities Employer.

All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

For further information please visit The Tutor Trust website.

All positions at The Tutor Trust are subject to satisfactory references and enhanced DBS check.

The Tutor Trust is committed to safeguarding and promoting the wellbeing of all children, and expects our staff and volunteers to share this commitment.