Office Manager / PA to Headteacher

Key Responsibilities:

Organisation

Ensure the smooth and effective running of the school office and all administrative and communicative systemsContribute towards the planning, development and organisation of support service systems, procedures and policiesAssist in the organisation of school trips, parents' evenings and other meetings/eventsEnsure all staff create a professional and welcoming reception for visitors and parentsLeadership

Line manage all administrative staff, including reviewing performance and carrying out appraisalsTrain and develop administrative staff as appropriateEnsure the office team delivers and meets the needs of the schoolTake decisions in line with the school's vision and valuesAdministration

Manage manual and computerised record/information systemsAnalyse and evaluate data/information and produce reports as requiredProvide support to staff and the governing boardOversee and organise admissions procedures, maintain waiting listsCarry out filing, printing, photocopying and manage the school's email inboxResource Management

Order, monitor and manage stock, ensuring best valueOversee and operate relevant equipment and IT packagesProvide advice and guidance on administration systems and eventsAssist with procurement, sponsorship/funding and marketingCompliance

Manage the administration of recruitment, including advertising, documentation, checks and the Single Central RecordKeep records in accordance with data protection lawSupport the data protection officer with ensuring complianceThe office manager will be required to safeguard and promote the welfare of children, and follow school policies and the staff code of conduct. This list is not comprehensive - the postholder may be required to carry out other appropriate duties as directed by the headteacher.

Provide high-quality administrative and organisational support to the Headteacher, enabling them to focus on strategic leadership and school improvement. This aspect of the role involves managing the Headteacher's diary, communications, and administrative tasks to ensure the efficient and effective running of the school.

Key Responsibilities:

Diary and Calendar Management

Manage the Headteacher's diary, scheduling meetings, appointments, and eventsLiaise with staff, parents, governors, and external partners to coordinate the Headteacher's scheduleCommunication and Correspondence

Act as the first point of contact for the Headteacher, handling phone calls, emails, and visitorsCompose and distribute correspondence on behalf of the Headteacher, including letters, emails, and reportsAdministrative Support

Assist with the preparation of documents, presentations, and other materials. Oversee the management of school policies and internal staffing cover arrangementsProject and Event Management

Support the Headteacher in the planning and delivery of school events, such as parents' evenings, open days, and staff meetingsContribute to the organisation of special projects and initiatives led by the HeadteacherOther Duties

Undertake any other reasonable tasks as directed by the Headteacher

Person Specification:

Excellent organisational and time management skillsStrong communication and interpersonal skillsProficient in the use of IT, including Microsoft Office suiteAbility to work under pressure and meet deadlinesDiscretion and confidentialityProactive and adaptable approachCommitment to the school's vision and value

Qualifications and Experience:

Minimum of 3 years' experience in a similar administrative or PA role, preferably in an educational settingExcellent written and verbal communication skillsRelevant qualifications in administration, business, or a related field would be desirable