Travel Assistant

Finance and Administration Department

We are seeking a keen and methodical Travel Assistant to join the Finance and Administration department on a permanent basis. This is a part-time role(28 hours/week) that will gradually be made full-time, and you will report to the Finance Manager.

Your duties will include the following:

• Support departmental representatives to book flights, hotels, and other travel requirements.
• Serve as the first point of contact for all travel inquiries from employees and visitors.
• Create robust arrangements with the travel agents for sourcing the most economical flights.
• Explore new travel agents' relationships and porting the system to a digital platform where Co2 emissions for travel can be tracked and reported vs the budget.
• Coordination with the core Finance team in clearing invoices.

You will require:

• Strong communication skills with the ability to work collaboratively in a fast-paced environment.
• Proficient in MS Office (especially excel) and knowledge of automating reports using MS access or other databases.
• Knowledge of dealing with travel planning, including the ability to transform the travel booking onto a Digital platform.
• Multitasking and dealing with multiple stakeholders in driving the best customer experience.
• Have a flexible approach, responding to the changing nature of the IIS.

As a member of the Institute, you will be entitled to life assurance (up to 3x your salary), BUPA healthcare insurance, 10% non-contributory pension, season ticket loan, discounted gym membership and many more.

The IIS is an academic institution with an international mandate, based in London. It promotes research and scholarship about Islam and Muslim societies, with a particular focus on Ismaili and broader Shi'i history and thought. Established in 1977, IIS is now positioned amongst the well-reputed academic institutions in the field of Islamic studies. Its programs are informed by an empathic commitment to addressing the needs of Ismaili Muslim communities, and its Board of Governors is chaired by His Highness the Aga Khan.

Please apply online via the button below where you can also download the job description and person specification. Closing date: 14th April 2025. Note that this vacancy may close early if a suitable applicant is found. If you have any queries, please email People and Culture Team at