Team Administrator

We are looking to recruit a self-motivated and highly organised person to join a health focused Trust as the Research & Policy Team Administrator on a full time temporary basis for 2-3 months with potential to become permanent. This role offers hybrid working with 3 days per week in their Central London office and 2 days working from home. Starting early - mid January.

Developing effective working relationships within the team will be crucial. You will also work with a range of external and internal stakeholders, including research collaborators and other support staff across the Trust.

You will have prior experience in PA, EA, administrative assistant or a team coordinator role. More importantly, you will possess exceptional attention to detail, problem-solving abilities, and strong interpersonal skills. You'll need to smoothly manage competing priorities with flexibility, diligence, and a friendly demeanor.

This role presents an exciting chance for someone with these relevant skills to immerse themselves in the realm of public policy and research. If you're eager to develop your skills and grow in a supportive and dynamic environment, we encourage you to apply.

Work with the Governance Business Partner to provide support to the Chief Executive

• Routine Diary Management: scheduling 1-1/ small group internal and external meetings
• Processing expense claims and completing monthly credit card reconciliation(s)
• Liaising with external event organisers to gather speaker information, format and share PowerPoint presentations and track speaking engagements for relevant reporting
• Assisting with general administrative tasks, including organising digital and physical files, printing relevant resources, greeting visitors on site.

Provide support to the Research & Policy team.

• Administrative support, including:
  • diary management for the Director of Research & Policy
  • ad hoc diary support for the Deputy Director of Research and Deputy Director of Policy
  • booking travel, accommodation, conference registration and visas where required, and filing individual expense claims on behalf of the Research & Policy Team
  • completing monthly credit card reconciliation(s) and obtaining approvals for team expenses where appropriate

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.