Site Administrator/Receptionist

We have an exciting opportunity for a Site Administrator/Receptionist to join our Kingspan Century team in Monaghan, Ireland working 39 hours per week.

Why join Kingspan?

We are entrepreneurial, collaborative, and we stand behind a common cause - better buildings for a better world. Our mission is to accelerate a net zero emissions future with the wellbeing of people and planet at its heart.

Established in 1990, Kingspan Century is the leading provider of off-site construction and Engineered Timber Systems, offering a range of highly insulated and air tight structural systems, with the capacity not only to exceed the ever increasing regulatory requirements but the potential to deliver Zero Carbon Buildings. We manufacture, supply and erect the timber frame structural shell.

As the Site Administrator/Receptionist you will provide administrative support to the site operations team and to provide a full front of house, customer support service to include interaction with visitors and managing incoming emails and calls.

Responsibilities of our Site Administrator/Receptionist

• Provide effective administrative support to Site Operations team.
• Ensure Sub Contractors details including training, insurance, Health & Safety and audit findings etc. are recorded and are up to date.
• Liaise with Site Operations Manager to prepare the initial tender packages to be sent to subcontractors.
• Manage the subcontractor payment schedule, validation of invoices and supporting documents ensuring accurate logs are maintained.
• Liaise with clients, sub-contractors and the Site team to ensure the efficient processing of project documentation.
• Engage with inhouse technical & onsite teams to request and provide information to subcontractors and clients.
• Assist with the organisation of wellbeing initiatives and events.
• Organise refreshments for meetings where required.
• Meet and greet visitors and direct to the appropriate person.
• Administration of incoming and outgoing mail and deliveries.
• Answering, screening and forwarding incoming calls.
• Monitoring, sorting and forwarding of emails to appropriate area of the business.
• Maintaining office security by following safety procedures & controlling access.

What we are looking for in our Site Administrator/Receptionist

You will have:

• A minimum of 2 -3 years' experience working in an administrative or customer service role.
• Excellent IT skills, proficient in Microsoft Office Suite (Word, Excel, Outlook,Sharepoint).
• Strong customer service skills with the ability to handle inquiries and complaints professionally.
• Exceptional organisational skills with the ability to multitask and prioritise effectively
• Ability to work on own initiative
• Strong attention to detail and quality orientation.
• Excellent inter-personal, communication and written communication skills
• Good at owning, documenting and resolving issues
• Flexibility and adaptability to changing priorities in a dynamic work environment.

Whilst not essential, the following would be of benefit:

• Strong experience working with and managing Sub Contractors
• Good numeracy and analytical skills.
• Experience managing digital construction solutions/ platforms ie, Zutec, Procore Technologies
• A related third level qualification is highly desirable.

What do we offer?

• 21 days annual leave
• Service recognition
• Bike to work scheme
• Buying/selling annual leave

If you think you have the skills and experience required to become our Site Administrator/Receptionist, please click 'Apply' today!