Sales and Purchase Ledger Clerk

Sales and Purchase Ledger Clerk

Our client, based in Luton, is a family run business who believe that traditional family values are crucial to the success of their organisation. Since being founded in 1939 and remaining under the ownership of the same family to this day, they are able to offer a level of service that is as friendly, welcoming, and comprehensive as can be.

They are looking for a Sales and Purchase Ledger Clerk to join as part of a small finance team.

The Sales and Purchase Ledger Clerk plays a crucial role in the financial operations of their organisation, ensuring that all purchasing transactions are accurately recorded and processed. This position requires a detail-oriented individual who can manage supplier invoices, maintain financial records, and assist in the overall efficiency of the accounts. The successful candidate will contribute to the smooth running of the finance department and support their commitment to financial integrity.

Sales Ledger Responsibilities:

• Evaluating new credit requests and reviewing customers credit rankings.
• Allocate customer receipts accurately and timely.
• Actively manage the collection of outstanding debt/overdue accounts, escalating payment issues when necessary.
• Maintain customer sales ledgers and create new customer accounts.
• Process supplier self-billing invoices/credit notes.
• Preparation of statements, client status reports and all relevant information as required.
• Perform monthly reporting.
• Liaise with internal and external stakeholders to resolve queries effectively.
• Supporting sales transactions, through review of credit exposure and risk.
• Responding to customer queries.
• Aged debt reporting.

Purchase Ledger Responsibilities:

• Code and post supplier invoices to the purchase ledger accurately.
• Set up new vendors in the accounting system with complete details (address, VAT number, credit terms, bank account, contact details, email).
• Request and update bank details from suppliers, ensuring records are up to date.
• Post daily banking transactions.
• Making payments via BACS and cheques.
• Address supplier queries courteously and efficiently.
• Distribute supplier invoices to designated signatories for approval within 5 working days.
• File authorised and paid invoices, payments, and remittances.
• Perform month-end duties, including preparing the purchase ledger for close and reconciling supplier statements.

If this sounds like a role that would suit you, you will need the following to be considered:

• Competent in Microsoft Office, especially Word and Excel.
• Great organisational skills.
• At least 1 year experience in Purchase Ledger / Sales Ledger as well as Credit Control experience.
• The ability to work individually as well as within a team.
• Excellent communication skills both inter-personally and over the phone.
• Outstanding attention to detail with an ability to reconcile complex accounts.
• Accurate, efficient and organised with the ability to prioritise tasks as needed.

What you ll get in return for your commitment:

• Salary: £28,000 to £30,000 based on experience
• Employment Type: Full Time, 5 days in the office
• Working Hours: 9:00AM to 5:00PM
• Holiday Allowance: 20 days plus Bank Holidays
• Company Pension: Company contribution of 5%
• Role specific training and development

The Sales and Purchase Ledger Clerk is a key position in the finance team. As a family run business, they pride themselves on their strong morals and dedication to customer satisfaction and believe in helping everyone in their business succeed and in delivering a first-class experience to their customers. Join our client and be part of their legacy!