Personal Assistant to CEO

Portfolio are proud to be representing our Client who are a trusted health and wellbeing network who have been making a positive difference in over 15 million lives, in their search to add an Executive Assistant to their team.

This is a great opportunity to join the industry leading EAP and OH provider & Sunday Times 'Best Places to Work' organisation as an EA.

You will be an enthusiastic, motivated, outgoing and hardworking individual. You will be adaptable to a wide variety of administrative tasks that will assist the Chief Executive Officer, and the wider senior leadership team, in carrying out their day to role in leading, directing and managing all business and service operations.

Day-to-Day Responsibilities

• Organising and maintaining the Chief Executive Officer's diary and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required
• Managing incoming email, occasionally corresponding on behalf of the recipient
• Assisting the Chief Executive Officer in ensuring that work assigned by them to other individuals or departments is completed, i.e., follow up on delegated work in order to meet deadlines;
• Assisting the Chief Executive Officer and leadership team with any internal reporting, e.g., the preparation of reports for the Board Meetings, etc
• Co-ordinating monthly payroll across departments ensuring that group deadlines are met

What you Bring to the Team

• Strong, resilient, outgoing personality, with excellent communication and interpersonal skills
• Excellent organisational and time management skills with the ability to prioritise
• Ability to work under pressure and to tight deadlines, occasionally working extra hours to meet deadlines
• Ability to think outside the box and work on your own initiative
• High level of confidentiality, integrity and reliability, with strong attention to detail

Benefits

• 25 days' holiday, plus bank holidays
• Day off on your birthday
• Cash plan for you (and your children, if any)
• Holidays increase after 2- and 5-years' service
• Contractual sick pay
• Private medical insurance after 5 years' service
• Pension Plan and Life Insurance
• Pension plan contributions increase after 5- and 7-years' service
• Holiday season bonus after 3 years' service
• Profit share scheme
• Season ticket loan scheme
• Cycle to work scheme
• Access to Employee Assistance Programme
• Free breakfast every Monday and social sessions on the last Friday of the month
• Company incentives, access to discount schemes

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