People Coordinator

Royal Museums Greenwich is a collection of diverse historical sites. The sites are the National Maritime Museum, Cutty Sark, the Royal Observatory, and the Queen's House. Each of these sites has a unique identity and a common purpose to serve our communities, through sharing our collections and expertise. We are a place to explore the sea, space, art and history, and our new strategy 'Charting Our Course' puts our people at the core of its success.

The People Coordinator will work within the People and Culture team and report to the Senior People Partner. They will work very closely with the People Partner's supporting with administrative tasks and ER related minute taking when needed. The ideal candidate will have a positive 'can do' attitude, happy to be in a support function and willing to learn and be adaptable to changing priorities, in a fast- paced HR environment. The purpose of their role is to be the first point of contact for the People and Culture team and the first person all our new starters meet on their first day, offering a high quality, personal welcome to staff at all levels of seniority.

Key responsibilities include responding to employee queries through management of the HR Helpdesk inbox, providing support to staff on the use of our HRIS (iTrent and Vacancy Filler), and coordinating the entire employee onboarding process and new starter processes including contracts, baseline personnel security checks, building access, creation of personnel files and uploading data in iTrent. The successful candidate will review HR forms and letter wording to ensure they reflect our approach of being friendly and knowledgeable, act as coordinator at official Union meetings taking and sharing minutes, and lead the administration of processes for renewing enhanced DBS checks, night worker risk assessments, visa documents, maternity risk assessments, recording and approving freelancer contracts, including IR35 checks and compliance. An additional key responsibility of the People Coordinator is to support the People and Culture team's employee wellbeing, diversity and inclusion, staff awards and recruitment initiatives.

The successful candidate will have excellent communication, listening and interpersonal skills with a friendly, approachable and supportive manner. They will be pro-active, able to use their own initiative and have a flexible approach to requests. The candidate will be highly organised with attention to detail, and the ability to balance and prioritise different tasks. An understanding of confidentiality and GDPR requirements are required for this role. Previous HR experience is essential, transferable experience may be considered (onboarding, recruitment etc). CIPD level 3 is desirable or a willingness to work towards this.

This is a permanent, full-time role in Band 7. Core hours of work will be 36 per week, 9am-5pm, Monday to Friday, with an additional hour to be worked as agreed upon with management.

We offer a culture encouraging inclusion and diversity, a generous pension scheme, 22 days annual leave (rising to 25 days after one year) plus bank holidays, 30% discount in our cafés and shops, interest-free season ticket and bike loans, training opportunities and continuous performance management reviews to support personal and career development, NMDC Reciprocal Agreement for free admissions to other museums and galleries' paid exhibitions, and an environment with flexible working options. For a full list of the benefits, please visit our website.

Closing date: 04:59, Mon, 9th Dec 2024

We encourage you to read the full job description/person specification before applying for this role.

Diversity and inclusion are integral to our work at Royal Museums Greenwich, as we are a museum for everyone. We want to foster a spirit of inclusion, collaborative working, innovation, and valuing people as individuals whose lives have been shaped by different experiences. Therefore, we welcome applications from everyone.

We actively work with Disability Confident scheme and ask that you let us know if there are any reasonable adjustments you need or things you would like us to know during the interview process, which may include being provided the interview questions in advance, requiring a step free interview space, that you are eye-contact avoidant, or having the interview questions in a written format or additional time in timed tests, interviews or other assessment activities.