Operations Support Assistant (FTC)

Operations Support Assistant 9-month Fixed Term Contract Glasgow

Position: Operations Support Assistant(Maternity Cover)
Contract: 9 Months Fixed Term
Location: Glasgow
Organisation: Professional Services

About Us:
We are a leadingprofessional services organisation based in Glasgow, committed to deliveringhigh-quality services to our clients. We are seeking a dedicated anddetail-oriented individual to join our team on a 9-month fixed term contract tocover maternity leave.

Core Responsibilities:

Document Production: Create high-quality documents including letters, reports, proposals, slide decks, file notes, and mail merges using all MS Office packages.

Quality Assurance: Ensure document content is accurate, error-free, and aligns with our brand guidelines to meet quality standards.

Financial Statements: Type-sign financial statements and issue them for signing via Docusign.

Client Onboarding: Perform Anti-money Laundering Checks as part of our client onboarding process.

Expense Management: Assist in the preparation of expense and mileage claims.

Front of House: Cover front of house duties including dealing with incoming and outgoing mail, client welcoming, and refreshments (depending on location).

Diary Management: Manage and coordinate internal meetings.

Transcription: Accurately and timely transcribe audio dictation to meet agreed deadlines (occasional).

Team Support: Assist other members of the Operational Support Team in ad hoc projects or new initiatives being rolled out, along with any other duties requested to maximise efficiencies.

General Administration: Assist the Office/Business Unit with any ad hoc administration and data entry as required.

Key Skills and Attributes:

Organisational Skills: Excellent organisational skills.

Communication: Strong communication skills, both written and oral.

MS Office Proficiency: Excellent use of Microsoft Word, PowerPoint, and Excel is essential. Knowledge of Outlook and Teams is advantageous.

Multi-tasking: Ability to multi-task, work under pressure, and adhere to strict deadlines.

Attention to Detail: High attention to detail.

Stakeholder Engagement: Ability to engage with a range of stakeholders.

Role Requirements:

Experience: Experience in an office environment administration/support role with document processing is essential.

Professional Services: An understanding of a professional services organisation is advantageous.

Attitude: A proactive and positive attitude to problem-solving and the ability to work independently as well as part of a team.

How to Apply:
If you're interested in this role, click 'apply now'to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you arelooking for a new position, please contact us for a confidential discussionabout your career.
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