Middle School Secretary

Our well known client based in Egham, Surrey is looking for a Temporary Middle School Secretary £27,000-£28,000.Job summary:The Middle School Secretary provides essential administrative, attendance, and reception support to students, faculty, and staff within the Middle School.It is expected that the post-holder provides and maintains a visible and welcoming presence amongst the Middle School community.Key Responsibilities (but are not limited to) the following:Administrative Duties? Greeting and welcoming visitors to the Middle School and supporting requests from parents, students and faculty.? Handling queries and complaints via phone, email and general correspondence.? Collect and distribute Middle School post, deliveries from Security, and internal mail, ensuring prompt communication with relevant persons.? Provide effective assistance with parental inquiries and issues in a timely manner.? Provide guided and assisted visits for prospective and returning families whenneeded.? Maintain an accurate and up-to-date Middle School calendar on all platforms, ensuring clear communication of events and deadlines to both faculty and parents.? Provide efficient daily attendance tracking, ensuring student accountability within 30 minutes from the start of the school day.? Coordinate early pickups and school events, facilitating clear communication between parents, students, and faculty.? Respond to transcript queries, student data, and recommendations, enhancing student records management.Event and Field Trip Coordination? In collaboration with the Middle School Admin team, provide administrative support forfield trips and events, ensuring compliance and maintaining records of studentattendance and incidents.? Support the execution of Middle School events, including catering, event setup, and graduation preparations. ? Provide administrative support for Middle School trips, monitoring the competition of required forms as needed.Resource Procurement? Maintain and audit teaching materials with timely orders, ensuring necessaryresources are available when needed.? Efficient invoicing and filing of financial paperwork, and liaise with the Business routinely.Attendance Support:? Record faculty and staff absences and coordinate cover.? Maintain a record of faculty and staff site departures, contributing to effective tracking.? Student attendance and lateness management:? Tracking and managing late arrival to school for students with timely follow-ups with parents.? Enhanced communication with parents regarding student absences, fostering a collaborative approach to attendance issues.? Proactive resolution of student attendance and lateness issues, ensuring minimal disruption to student learning.After-School Activities:? Accurate attendance tracking for after-school activities, ensuring student safety and accountability. ? Timely follow-up with parents regarding absent students, maintaining clear communication. ? Smooth coordination of transportation arrangements with the busing coordinator, ensuring efficient student transport.Other Responsibilities:? Be a welcoming presence for students, create a welcoming and inviting atmosphereand act as a first port of call for students who require support.? Attend all mandatory training sessions, professional development days, toensure safeguarding and role related training remains current and up to date.? Represent the School in a professional manner at all times by providing excellent customer service to students, staff, parents and visitors.? Any other duties that may be reasonably requested by the Head of Middle School.Safeguarding Responsibilities:? To know the identity of the School's Designated Safeguarding Lead and Deputy;? To proactively be alert to indicators of potential safeguarding issues and report theseimmediately in accordance with the school's procedure;? To be aware of the School's policies relating to Safeguarding and Child Protection, Code of Conduct and Health and Safety, and follow their requirements.? Attend training relating to Safeguarding of Children;? Engage in safe practice and professional conduct to safeguard children to mitigate against the potential for misunderstandings or situations being misconstrued? Create safe and secure learning environments.