Legal Secretary - Conveyancing

Our client is seeking a Legal Secretary -Conveyancing to join their busy team in their Northampton office. The ideal candidate will work alongside an experienced fee earner in a busy conveyancing environment assisting on a varied caseload including freehold/leasehold sales & purchase, re-mortgage, transfers of equity, right to buy and shared ownership schemes.

Responsibilities include, but not limited to:

• Dealing with queries raised by clients, solicitors, lenders and estate agents, whether face to face, by telephone or by email.
• Making detailed attendance notes of all correspondence.
• Opening and closing files on our CMS.
• Taking Client instructions, carry out AML checks, source of funds and gifts checks etc.
• Ensuring files on CMS are updated with all correspondence.
• Applying GDPR and SRA regulations, following Lexcel and firm procedures.
• Administrative support (including photocopying and scanning etc).
• Preparing quotes to clients.
• Drafting completion statements.
• Requesting mortgage redemption figures and mortgage advances.
• Assist Fee Earner in preparing report on title, report on mortgage and search report for clients.
• Issuing sale contracts.
• Replying to sales enquiries on freehold and leasehold properties.
• Ordering searches online.
• Setting up completions.
• Post completion admin. (Drafting AP1s, Using Land Registry portal to submit registration applications, reply to requisitions, Generate Stamp Duty Land Tax calculations and submit applications).
• Preparing and submitting invoices, receipts and payments to the finance team.
• Occasional reception cover.

Requirements for this role include:

• A previous background in a conveyancing department.
• Proficiency in English and good numerical accuracy.
• Excellent administrative and organisational skills.
• Ability to manage multiple activities and work under pressure.
• A positive, professional and approachable demeanour.
• Excellent work ethic and attention to detail.
• Good IT skills; knowledge of a Case Management System and excellent keyboard skills.
• Outstanding communication.

Benefits:

• 26 days holiday plus bank holidays
• Monthly holiday bonus scheme
• Comprehensive training and development opportunities

Working Hours:

Monday to Friday 9:00 - 5:15