Executive Assistant to Global Directors (Fundraising and COO)

Executive Assistant to Global Directors (Fundraising and COO)

Location: HQ, Godalming UK (Hybrid working x2 days per week in the office: Tuesdays & Thursdays preferred)
Job Type: Permanent Part-time 0.8 FTE (4 days / 30 hours per week)
Salary: Up to £33,000 FTE (depending upon skills and experience)

Are you an experienced administrator, who excels in providing high-level support at Director level, managing complex schedules, and coordinating impactful events? If so, our client want to hear from you.

About The Organisation

Our client is a leading global animal welfare organisation dedicated to ending factory farming. They were founded in 1967 by Peter Roberts, a British farmer alarmed by the rise of factory farming. They have achieved bans on some of the most inhumane practices including barren battery cages, veal crates, and sow gestation crates in the UK and Europe. Their corporate engagement work has led to commitments that benefit over 3 billion animals with better lives every year.

Their approach involves campaigning, advocacy, and engagement with policymakers at national, intergovernmental, and corporate levels, building a movement of individuals concerned about animal welfare and the health and sustainability of their food. They are driven by a passion for animal welfare and global food system change, believing in a future where animals are treated with compassion and respect, and where sustainable farming practices prevail for a healthy planet.

Their international headquarters are in Godalming, Surrey, UK, with team members in 14 countries on four Continents, including the US, Italy, France, Poland, the Netherlands, Spain, Czechia, China, and a specialist policy office in Brussels.

About the Role

As their Executive Assistant to the Global Director of Fundraising and the COO, you will play a crucial role in supporting their global leadership team. You will manage complex diaries, handle correspondence, assist with financial processes, coordinate travel, and arrange events and meetings, both at HQ and internationally. This is a multifaceted role where you ll be ensuring seamless operations and effective communication, helping the Directors meet their strategic objectives.

You will also assist with project administration and maintain accurate records in our systems (e.g., Salesforce), contributing to our overall operational effectiveness. You will be expected to maintain confidentiality, and work flexibly to meet the needs of the role, including occasional out-of-office support for events.

About You

To succeed in this role, you ll need to be highly organised, with proven experience managing multiple complex schedules, and coordinating a variety of tasks, with outstanding attention to detail. You should be comfortable working independently and managing multiple priorities in a fast-paced environment. A collaborative approach is key, as you will be working with various teams across the organization, and internationally. Strong administrative skills are essential, as well as experience supporting senior leadership. You will possess excellent communication skills, both written and verbal, and be proficient in Microsoft Office Suite, as well as CRM systems such as Salesforce.

Flexibility is key, as the role requires occasional travel and out-of-hours support for events and meetings. A proactive, methodical, and adaptable approach to tasks is essential.

Why Should you Apply?

You ll be part of a dedicated team working toward a world where farmed animals are treated with respect, and sustainable farming practices thrive. By joining them, you ll have the opportunity to make a tangible difference in the fight to end factory farming globally.

Join their team and make a lasting impact, while being part of a workplace that values and supports you every step of the way:

• Enjoy an enhanced annual leave of 25 days per year, along with bank holidays.
• Our comprehensive benefits package includes core offerings like Health Cash Back Plan
• MHFA support 24/7 GP access and Employee Assistance Programme
• Free onsite parking,
• Optional savings schemes like the Cycle Benefit scheme.
• Embrace a fulfilling career that prioritises your well-being, while also enjoying excellent development opportunities
• Hybrid working model (dependant on role and location)
• A defined contribution pension scheme
• Enhanced discretionary company sick pay
• Premium Subscription to Calm App

To Apply:

If you are passionate about animal welfare and have the skills and experience to excel in this role, they would love to hear from you. Please submit your CV and a cover letter, outlining how you meet the Person Specification detailed in the job description. Please note that they reserve the right to commence interviews on a rolling programme, so encourage you to apply as soon as possible.

Application Information:

Cut-off date: 15th April 2025
1st Stage (Teams) Interviews: 23rd or 25th April 2025
2nd Stage (Teams or Face to Face at HQ) Interviews (with Task): 1st May 2025

No agencies please.

In order to comply with legal requirements, as part of their selection procedure they ask all potential employees to prove their eligibility to work in the UK.

Our client is absolutely committed to providing equal opportunities for everyone regardless of their background. They value diversity and live experience and acknowledge the underrepresentation of people from certain backgrounds, both within their organisation and across the sector. They welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.

You may also have experience in the following: Administrator, Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator, Project Management; Education coordinator; Partnerships; Engagement, Personal Assistant Project Support, Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin, Project Compliance, Asset Management, Business Support Officer, Operations Coordinator, Senior Executive Assistant, Executive Support

REF-220602