Executive Assistant

Location: Madrid, Spain

Reports to: Key Family Member

Competitive salary based on experience, with additional benefits.

A prestigious private family office in Madrid is seeking a highly organized and proactive Executive Assistant to work closely with a key family member. The role demands discretion, professionalism, and trust, as you will handle a wide variety of personal tasks and confidential matters. The ideal candidate will be resourceful, detail-oriented, and capable of managing both personal and professional priorities in a fast-paced environment.

Key Responsibilities:

• Manage personal schedules, including appointments, travel arrangements, and social engagements.
• Act as the primary point of contact for the key family member, managing communication, including emails, phone calls, and correspondence.
• Oversee calendar management, ensuring all commitments are prioritized.
• Prepare and maintain confidential documents and reports.
• Manage filing systems in conjunction with the family office team, to ensure quick and easy access to important information.

Travel Coordination:

• Plan and coordinate international travel arrangements, including flights, accommodations, itineraries, and ground transportation.
• Handle visas, passport renewals, and other travel documentation.

Project Management:

• Assist in managing family projects, including renovations, real estate, and other personal investments.
• Coordinate with the in-house family office team, contractors, service providers, and other professionals to ensure timely completion of projects.
• Provide research and recommendations on family-related initiatives.
• Liaise with accountants, lawyers, and financial advisors on personal financial matters as needed.

Skills and Qualifications:

• Bachelor's degree or equivalent experience preferred.
• Minimum of 5 years of experience as an Executive Assistant or Personal Assistant in a high-profile or private family office setting.
• Native or fluent in Spanish and English; other languages are a plus.
• Exceptional organizational and multitasking skills, with attention to detail.
• Ability to work independently, anticipate needs, and make sound decisions.
• Strong written and verbal communication skills.
• Highest level of discretion and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), project management tools, and other relevant software.

Additional Requirements:

• Flexibility to travel and work outside regular hours when required.
• A strong understanding of Madrid and international travel logistics.
• Valid driver's license is preferred.

If you would like to find out more about the role, please send a (preferably Word) copy of your latest CV