Events Co-ordinator

Job Purpose:

To oversee all aspects of event planning, management and successful execution of Council events. To support partners to deliver third party events. To collaborate with community partners on generation of new event ideas.

Scope:

• To demonstrate commitment to all aspects of Safeguarding to ensure our staff, customers and visitors are safe and to discharge our duty in terms of corporate safeguarding of all.
• To behave in a way that recognises the importance of organisational culture, values and accountability.
• To act in a socially responsible way at all times, ensuring your behaviour, actions and decisions consider sustainability of resources, the Climate and the Environment.
• To adhere to standards set to ensure health and safety at work, which includes following procedures correctly and participating in relevant health and safety training, in helping to create a safe and supportive organisation for all.
• To undertake tasks as required to support the Council's range of events and festivals as directed

Duties & Responsibilities:

1. To create event proposals which are the responsive to organisational objectives and reflect community wants and needs.
2. Work with the Business Liaison Manager and Communication Liaison Manager to achieve high quality curations of traders, performers and artists for the Councils programme of events and festivals.
3. To collaborate with a wide range of stakeholders and partners to ensure the events programme reflects collaborative efforts in the town.
4. Collaborate with all Town Council teams and Councillors to ensure maximum engagement, attendance and support of all events.
5. Encourage wider participation in events through creative solutions.
6. Preparation of all events related documentation ensuring optimum lead times, including risk assessments, public liability insurance, temporary event notices, health and safety and other key areas.
7. To compile and deliver clear and considered Emergency Management plans and briefings and all associated paperwork to a high-quality standard.
8. Work with the Marketing Co-Ordinator to ensure provision of appropriate promotional materials for the events programme.
9. To anticipate and plan for different scenarios and to be responsible for any subsequent event change communications.
10. To prepare and forecast event budgets and ensure that all events are within the allocated budget.
11. To work with the Business Liaison Manager to create sales opportunities for future events during networking opportunities.
12. To plan multiple events at once executing them to a high standard.
13. To act in a polite, professional and capable manner at all times, as would be expected of an employee of the Town Council.
14. To undertake any other duties required by the Council consistent with the level and scope of the role.
15. Any other task as directed by the Communications Manager.

This Job description outlines the duties required of the post entitled Events Co-Ordinator to indicate the level of responsibility. It is not a comprehensive or exhaustive list and duties may be varied from time to time, which do not change the general character of the job or the level of responsibility.