Administrative Officer

About Us

Our core values of determination, integrity, curiosity and empathy inspire and nurture a passion for learning and success with a strong sense of inclusivity, individuality and responsibility. We use our voices purposefully as global citizens.

The foundations of achieving our vision are:

• Outstanding curriculum, with outstanding quality and breadth of education
• Exceptional teachers who support students' passion for learning with the tools for success for every individual
• Relationships, routines and recognition that lead to a sense of belonging, wellbeing, mutual respect and exemplary behaviour both within Harris Lowe Academy Willesden and in our local community
• Post-16 excellence with a broad range of pathways, sporting academies and inspiring student leaders
• Arts and sports specialisms that embed essential skills and enable exceptional performance
• Our moral purpose is to ensure our students and staff have access to the best possible futures and contribute positively to society through an outstanding careers/development programme, excellent leadership, and coaching.

From its origins as the first city academy, the exceptional education we provide takes advantage of the opportunities offered by our privileged location and facilities in the most vibrant, multi-cultural city in the world. The enthusiasm, discipline and ambition of our students combined with the high expectations, outstanding teaching and creative dedication of our staff makes our vision a reality.

Main Areas of Responsibility

Your responsibilities will include:

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
• Assist with pupil first aid/welfare duties
• Assist in arrangements for school trips and events
• Providing general clerical/admin support
• Maintaining manual and computerised records
• Producing lists, information and data as required
• Typing, word processing and other IT based tasks
• Sorting and distributing mail
• Ensuring reprographics requests are fulfilled on time
• Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintaining stock and supplies, cataloguing and distributing as required
• Assisting in ordering uniform
• Providing general advice and guidance to staff, pupils and others
• Undertaking general financial administration e.g. processing orders

Qualifications & Experience

We would like to hear from you if you have:

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum of two years' school office experience
• Experience of general clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.