Administrative Assistant for GC Strategy Ops CCBP (m/f/d)

Administrative Assistant for GC Strategy Ops CCBP (m/f/d) - supporting senior/executive level leaders Google Workspace/efficient tracking, of departmental budgets/while managing conflicting, shifting and competing priorities/handling confidential and complex issues/communication skills/English

Project:
For our customer a big pharmaceutical company in Basel we are looking Administrative Assistant for GC Strategy Ops CCBP (m/f/d).

Background:
Group Communications (GC) is a vital function within Roche. We build trust with our stakeholders, enhance Roche's reputation, and ensure coherence and alignment with the Roches's vision, mission, and values. Effective communication strategies help engage employees, inform investors, and connect with customers, thereby driving the overall success and sustainability of Roche. In GC we strategically manage, coordinate and deliver communication to, and for, Roche. We align communication strategies with business goals, fostering collaboration and synergy between departments and regions.
The Corporate Communications Business Partnering (CCBP) Team is part of the Group Communications (GC) Organisation and actively embraces the new collaboration model, in which Business Partners and Centers of Excellence (CoE) work together to unleash greater impact through communications for Roche. Our Strategy and Operations team is dedicated to Group Communications' Strategy and supports and drives our processes. In this role, you will be supporting the Leaders of CCBP and Strategy and Operations.

The perfect candidate has minimum 5 years of administrative assistant experience and 2+ years of experience supporting senior/executive level leaders. Additionally we are looking for someone who is proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.) and has financial experience for effective and efficient tracking,of departmental budgets

Tasks & Responsibilities:
* Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
* Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
* Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analysing any discrepancies; Creating and submitting purchase orders and compiles expense reports
* Manage Intranet and gDrives and assists with filing and organization of information
* Provides support on editing and formatting executive-level presentations
* Serves as the "go-to-person" for general operational or administrative inquiries
* Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
* Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary

Must Haves:
* You have 5+ years of administrative assistant experience
* You have 2+ years of experience supporting senior/executive level leaders
* You are proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.)
* You have financial experience for effective and efficient tracking, of departmental budgets
* You have strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction.
* You have demonstrated experience handling confidential and complex issues; working in a discreet environment
* You are a proactive self-starter with excellent judgment who can work independently and anticipate the executive's needs as well as make critical decisions
* You are a quick learner, solution oriented, proactive to the dynamic needs of the organization
* You have demonstrated verbal and communication skills; the ability to communicate clearly, concisely, thoroughly and in a highly professional and timely manner
* You are able to be onsite in Basel
* English fluent

Reference Nr.: 924100SDA
Role: Administrative Assistant for GC Strategy Ops CCBP (m/f/d)
Industrie: Pharma
Workplace: Basel
Pensum: 100% (Hybrid)
Start: ASAP (latest Start Date: 1.6.25)
Duration: 6
Deadline: 31/03/2025

If you are interested in this position, please send us your complete dossier via the link in this advertisement.

About us:
ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.
We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.