Administration and Monitoring Support Officer (3 days per week)- Ballymena

Administration and Monitoring Support Officer, Ballymena, Part Time

Your New CompanyHays are working with a public service organisation to recruit for a Part-Time Administration and Monitoring Support Officer based in Ballymena.
Your New Role

Maintain filing systems and project files.

Handle mail, email, voicemail, and enquiries daily.

Screen and redirect phone calls.

Use various computer packages and develop PowerPoint presentations.

Perform purchasing and coding duties, keeping records for staff time allocation.

Ensure compliance with procedures and cooperate with audits.

Prepare agendas, reports, and minutes for meetings.

Ensure necessary papers are available for meetings.

Prepare financial, budgeting, and monitoring reports.

Maintain detailed database records and input project information.

Provide enquiry services and source information.

Track directives and maintain priority management.

Source quotations for project activities.

Update and distribute literature and information packs.

Research and compile data for Freedom of Information requests.

Support promotional activities.

Process invoices and project claims, maintaining accurate expenditure records.

Ensure compliance with project and programme conditions.

Provide advice and training on claims and record-keeping.

Conduct regular monitoring, evaluation, and site visits with grant recipients.

What You'll Need to Succeed

• Possess a minimum of 5 GCSE's to include Maths and English language (grade C or above) or equivalent qualifications to demonstrate numeracy and literacy.

AND Be able to demonstrate, by providing personal and specific examples, at least two years' relevant experience in:

Administration and Monitoring

Working on own initiative and as part of a team.

Excellent oral and written communication skills.

Excellent interpersonal skills.

What You'll Get in Return

£14.35 per hour

22.5 hours per week (3 days)

Temporary - initially 6 months

Ballymena based

Online timesheets with weekly pay

Access to retailer discounts

Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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