Admin Assistant- Ballymena

Admin Assistant, Ballymena, Temporary, £13.02 per hour

Your new company
Hays are partnering with a public sector organisation to recruit for a temporary Administrative Assistant based in Ballymena. The successful applicant will be responsible for the provision of a wide-ranging, professional and confidential administrative support service to the Economic Development team with regard to all aspects of the service area.
Your new role

Provide general secretarial/administrative support to assigned senior staff, including maintaining diaries, scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence, and preparing outgoing mail.

Offer general administrative services, including word processing, maintenance of spreadsheets and databases, creating presentations, photocopying, scanning, managing filing systems, and handling general inquiries.

Devise and maintain office systems for the flow and storage of files and information, both electronically and in hard copy, in compliance with auditing procedures.

Collate and produce management information and reports as directed.

Attend meetings to take notes, compile and agree on minutes, note attendance, and follow up to identify, prioritise, and action matters requiring attention.

Coordinate courses/seminars, including booking venues/accommodation, arranging catering/equipment/travel, and managing delegate registration.

Support the team in complying with financial systems, such as processing orders, coding invoices, setting up new codes, and ensuring invoices are processed by payment deadlines.

Handle queries from the public and relevant stakeholders regarding service delivery, including dealing with complaints in line with the organisation's customer complaints policy.

Assist with the production and delivery of publications, promotional material, online content, and awareness events, liaising with the procurement service for marketing and promotional material, and managing stock control.

Support marketing and promotional campaigns related to the department.

Provide support in updating and maintaining the organisation's website in relation to the department.

What you'll need to succeed

Demonstrate, with personal and specific examples, at least two years of administrative experience in a busy office environment, including:

Efficiently handling large volumes of work.

Successfully prioritising competing demands.

Proficient in using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

What you'll get in return

£13.02 per hour

Temporary for 3 months with possibility of extension

Ballymena based

Online timesheets with weekly pay

Access to retailer discounts

Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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