Symposium Administrator

Are you an organised, detail-oriented professional looking to play a vital role in the smooth running of a high-profile international event?

We are seeking a Symposium Administrator to support our Symposium Partnerships Coordinator and Symposium Delivery Group in delivering the International Symposium on ALS/MND for the Motor Neurone Disease (MND) Association. This role is central to ensuring the success of event logistics and providing excellent support to our sponsors, exhibitors, and key stakeholders.

About Us:

Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.

We are committed to equality, diversity, and inclusivity. We work to remove barriers for everyone affected by MND, employees, volunteers, and stakeholders.

As part of the Disability Confident Scheme, we guarantee interviews for disabled applicants who meet the role's requirements.

What We Offer:

• 28 days holiday, increasing to 33 days after 5 years, plus Bank Holidays.
• Access to UK Healthcare, including dental, eyecare, health screenings, and therapies.
• 24/7 GP access via phone and video.
• Life assurance and confidential counselling helplines.
• Salary sacrifice schemes (Cycle to Work, Buy/Sell Annual Leave).
• Access to Benefit Hub for discounts on everyday shopping.
• Enhanced pension scheme.
• Opportunities for training and personal development.
• Hybrid working.

Key Responsibilities:

As Symposium Administrator, you will manage essential administrative duties to maintain the event's quality and professional standards.

• Support all aspects of Symposium sponsor and exhibitor administration, including production of the Sponsorship Prospectus and handling invoice requests.
• Serve as a point of contact for sponsors and exhibitors, managing queries in the Co-ordinator's absence.
• Assist with coordination of Symposium satellite meetings, including dealing with audio visual and catering needs, and timely invoice generation.
• Provide support to the Symposium Programme Committee and plenary speakers, managing expense claims and addressing their needs before, during, and after the event.
• Assist in applications for necessary accreditations, such as Continuing Medical Education.
• Help design and produce the hard-copy Symposium programme and co-ordinate the Abstract Book, including proof-reading.
• Organise and minute meetings for the Symposium Delivery Group, offering additional administrative support as required.

About You:

You are an organised and adaptable individual who excels in a collaborative environment and is driven by attention to detail. Your ability to communicate effectively and stay on top of multiple tasks makes you an ideal fit for this role.

• Proven administrative and organisational skills.
• Excellent verbal and written communication abilities, with adaptability for different audiences.
• Strong eye for accuracy and meticulous attention to detail.
• Customer-focused and team-oriented approach.
• Ability to meet deadlines and handle workload priorities effectively.
• Proficient in Microsoft Office, especially Word, Outlook, and Excel, with familiarity in Adobe Reader or Adobe Pro.
• A proactive, flexible, and positive outlook, with initiative to work both independently and within a team.

If you're looking for a meaningful opportunity to contribute to an impactful international event, we'd love to hear from you.

The full job description is available in the candidate pack.

Salary: £23,800 per annum (£15,400 pro rata for 24 hours per week)

Hours: 24 hours per week

Location: Northampton office

Contract: Permanent

Hybrid Working and Flexibility: This role offers hybrid working, with the expectation to attend the office 1 day per week. We are open to part-time applications or job shares - please indicate your preferred working arrangement in your application.

How to apply:

Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role.

• Administrative and organisational skills.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to adapt communication styles, depending on the audience.

Important Information:

• We may close applications early if we receive a high volume, so early submissions are encouraged.
• If you require sponsorship for this role, please clearly indicate this in your application.
• Depending on the role, a DBS check may be required.
• If you need reasonable adjustments during the application or interview process, please contact us for support.
• We are happy to consider alternative application formats for those who find the online form challenging.