Secretary / Front of House Receptionist

Location: Waltham Abbey (Head Office)

Sector: Construction

Hours: Monday - Friday (09:30 - 18:00) - office based

Dates Required: 07/10/24 - 14/11/24 (approx)

Hill Group are looking for a Secretary on a 12-month, maternity cover FTC, based in our Head Office in Waltham Abbey, Essex.

You will be working as part of a team providing providing professional secretarial support for Head Office and relevant Site based staff.

Role Scope:

• Work alongside a team of 6 Secretaries
• Provide a first-class front of house service to visitors & staff
• Greet visitors in a professional polite manner and ensure they sign in
• Answer switchboard efficiently and redirect calls (approx. 50 calls a day)
• Maintain a professional front of house image and well presented
• Provide visitors and board meetings with refreshments
• Receive deliveries & inform recipient
• Book meeting rooms & manage diaries
• Book couriers
• Process incoming post
• Typing
• Data entry
• Printing, photocopying, letter folding & binding
• Prepare outgoing post
• Responsible for recording, tracking and preparing Contracts, Subcontract Orders, Warranties & Appointments
• Undertake other ad hoc duties as and when required

Qualities:

• Accuracy
• Excellent verbal and written communication skills
• Helpful & reliable
• Professional personal presentation
• Polite demeanour & telephone voice
• Work well under pressure
• Resourceful & proactive

Skills, Experience and Attributes:

• Previous experience working in Administration
• Customer service skills
• Attention to detail & accuracy
• Assertive
• Ability to work well in a team
• Active listening & record keeping skills
• Time management and organisational skills
• Multitasking