Resourcing Administrator

Since opening our first hotel at the Grassmarket in 1996, we have continued growing sustainably and have a total of 8 city-centre hotels spread across Edinburgh, Dundee, Glasgow, London and Bath. We have recently expanded into the rural market opening 1 hotel in Pitlochry and 1 in Aberdeenshire. It is our intention and ambition to continue our growth and expansion and we are now recruiting for a new Resourcing Administrator.

As Resourcing Administrator, you'll support the Talent Acquisition team in the day-to-day coordination of key recruitment activities, providing a proactive service-led delivery to enhance our candidate experience.

Role Overview:

The main responsibilities of the Resourcing Administrator are:

• Provide administrative support to the Talent Acquisition team including managing the recruitment journey for all applicants through the applicant tracking system (ATS)
• Liaise with managers and candidates regarding job offerings, start dates and attendance to their induction session
• Processing new employee onboarding, including offer letters, contracts, job descriptions and personal information.
• Work closely with the Talent Acquisition Business Partners to support resourcing activity including screening, shortlisting of applications, arranging interviews and work trials and onboarding.
• Attend industry events, Open Days and Assessment Centres to support Business Partners, managers and candidates
• Administration tasks including background checks using 3rd party system, processing of reference requests, promotions, transfers, and secondments via ATS and maintain HR system databases, including Fourth HR & Payroll system and Recruit Genie ATS
• Manage Visa and right to work process to ensure alignment with employment law.
• Handling queries from employees and managers via the HR Support email inbox, allocating tasks, responding to basic enquiries and ensuring accurate records are saved as needed

About you:

You'll ideally have an administrative background and be highly organised. The role is varied, so we require a flexible approach towards your responsibilities and the ability to maintain confidentiality at all times.

• Previous experience in an administrative role would be beneficial
• Knowledge of an Application Tracking System (ATS) would be beneficial
• Knowledge of Microsoft Excel, Word and Outlook is essential
• Hands on practical approach, with the ability to carry out operational tasks quickly and accurately
• Full cycle recruitment experience with an understanding of the legal aspects of recruitment would be desirable but not essential

Why join Apex Hotels?

We encourage you to bring your true self to work. We'll provide great training and development opportunities, allowing you to flourish in a fulfilling career, reaching your dreams and aspirations. Our family can never be too big, there's a place here for you. We have one ask - that you bring your personality, ideas, and spark. We're an innovative, thriving business and we want you to be part of our exciting journey. You'll work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes:

• 30 days holiday
• Training and development from day one
• Employee events and celebrations
• Inhouse company interactive employee communication APP
• Entry to our state-of-the-art gym and pools
• Healthy meals to enjoy while you're working.
• Access to an external Employee Assistance Programme
• Financial Wellbeing App Wagestream, allowing you the flexibility to get paid earlier than your normal monthly pay date.
• £200 referral bonus when your friends or family join the team.

Following your first successful 3 months, you'll also receive

• Access to our discounts and wellbeing platform Treat Yourself Here , unlocking savings and experiences for you and your family.
• Involvement in our employee of the quarter and annual recognition schemes
• Long service recognition
• Probation pass and annual anniversary complimentary guest experience overnight stay and dinner for two
• 50% discount in our restaurants
• Cycle to Work Scheme
• Discounted room rates for employees, friends, and family
• Spa treatments and product discounts
• Critical Illness & Life Assurance cover

If this sounds like you, we look forward to receiving your application