Records Manager

The National Lottery Community Fund is looking for a Records Manager who wants to make a difference. This is a fantastic opportunity to join the UK s leading community funder to lead on our records management and information assets approach.

We are looking for a colleague who has experience and understanding of applying Records Management principles and standards ideally in a public sector setting. This is a role you can make your own to build a meaningful framework and an engaged colleague culture on managing our records and information assets.

Particularly focus areas for the role will be:

• ensuring we have an up-to-date Information Asset Register that is user-friendly and easy to maintain
• evolving and implementing our data retention policy
• establishing and rolling out a user-friendly classification and marking system for our documents
• Evolving our archiving policy and practice with the National Archives and other external organisations we work with to best manage our digital and historic paper records.

This is a rewarding role for anyone who enjoys relationship-building and influencing colleagues at all levels to drive positive change; you will work with every team across The National Lottery Community Fund, and with our network of Information Assets delegates, to help us get the most out of our information assets and ensure we are a good custodian of our information.

This is also a great role for a strategic thinker who enjoys a good mix of big-picture-thinking and an attention to detail. You ll have strong planning and organisational skills and experience and confidence using IT systems for managing information, particularly Microsoft Office 365 (M365).

You will be part of our friendly Legal and Information Governance team, reporting into the Head of Legal and Information Governance Services. This is a hybrid-working role with a good balance between travelling to our offices UK-wide to engage with colleagues and team and autonomous working from home.

Interview Date: Interviews will be held in January 2025

Location: We have a flexible approach to working and work pattern and location will be agreed with the successful candidate. The role can be based at any of our UK offices, these are Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Newcastle and Newtown.

Essential criteria

• Experience of designing and implementing records management strategies and systems
• Experience of using IT systems for managing information (particularly M365)
• A sound understanding of Records Management principles and best practice and knowledge of Data Protection and Freedom of Information legislation
• Experience of influencing, relationship-building and training colleagues and an ability to prioritise effectively
• Experience of working within cross-organisation teams and a strategic and solutions-focused approach

Desirable criteria

• Relevant experience gained within a public sector setting or a similar environment
• Qualification in records or information management and/or accreditation by a relevant professional body.
• Experience working in a complex environment with multiple and sometimes competing priorities.

Equity, Diversity and Inclusion

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.

We also believe our people should represent the communities, organisations and individuals we work with. That s why The National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages.

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)