Project Administrator

• Monday to Friday

Project AdministratorChandler's Ford12 month fixed term with a view to going permanent£23K We are delighted to be working with an industry leading national Fire Security business that is rapidly growing and seeking a proactive and motivated professional to join the team. They have a track record of providing fantastic opportunities to candidates throughout the country and are seeking a Project Administrator to work from our newly refurbished state of the art Head Office in Chandlers Ford. Your responsibilities:

• To manage all incoming emails in the install inbox
• Take mechanical enquiries from incoming calls/e-mails/To-Do's and from customers and technicians/engineers where appropriate
• To contact customers where appropriate to understand their needs
• Prepare the mechanical gate meeting spreadsheet
• Checking & preparing the mechanical quotations for sending to the customer and ensuring the job task lines are updated accordingly
• Ensuring that all outstanding mechanical quotes have the quote chase To-Do raised
• Allocate enquiries to Project Manager/technicians where appropriate
• Enter new jobs onto Microsoft Dynamics Nav
• Ensuring that the planning job queue is maintained by liaising with project managers for updates on when the quotation will be ready to be sent and the expected ending dates
• To assist the project coordination team
• To provide annual leave cover for the project coordination team in terms of raising purchase orders for project managers
• To complete the departments KPIs and To-Do spreadsheet
• Reporting to Service Director, and Service Managers when we have service technicians working on project jobs
• Carrying out document control for project managers on customer/contractor portals
• To engage fully with any appraisal/ feedback system the company has to offer
• To be an integral part of the projects team in its day-to-day activities and future development
• Ensure complaints and queries are dealt with in a timely manner
• Raise purchase orders and ensure supplier orders are processed on time