Part Time Finance Manager

We're looking for a Part-Time Finance Manager to help oversee the financial operations here at Freestyle. Freestyle is a digital agency, we specialise in UX, design and build for web and mobile, so experience in a service led industry would likely be beneficial.

We've got an outstanding team of talented specialists; from UX experts, project managers, developers, inspiring creatives and relationship led account managers and we will all rely on you, as an integral part of that team to keep us all in line when it comes to the figures. We're not a heavily transaction based businesses, so you won't have hundreds of invoices to wade through each month, this means there is scope to get far more involved in the commercials of the business and looking at the broader picture of how we operate commercially and the impact that has on our finances and financial position.

Whilst we feel this role would be suited to someone looking for part-time (15-20 hours a week, spread over 3-4 days) - there is scope to continue to learn and progress as you'll work closely with the FD and support with more of the finance and HR operations side of the business where needed. There may also be opportunities to extend your hours over time. We're big on people and flexible working, so working out what days and hours suit your lifestyle is all part of working together to make the role work best for you and us. We do see the benefits of face to face time, and we ask our team to be in the office (just outside of Leamington) once or twice a week - it all helps to feel more embedded and part of the Freestyle community.

As an all-round Finance Manager, you'll be responsible for meticulous bookkeeping of all financial transactions and ensuring accurate bank and credit card reconciliations. You'll manage the monthly payroll process (we use Xero), including the payment of PAYE, and are responsible for maintaining healthy cash flow by managing client and supplier payments and forecasting future cash needs. We'll look to you to produce monthly reports for our monthly growth meetings, explaining the why behind the what, and showcasing any commentary on trends and expectations month on month. You'll also lead on internal year end preparation (our financial year runs Jan - Dec) with support from our FD.

There are a fair few balls to juggle as the Freestyle Finance Manager, and there will be a need to get involved in some admin, HR and operations bits too (with the support of our CEO/FD and Ops Director) so whilst we don't expect you to be a full time jester the ability to juggle/plate spin will come with the territory!

What the day to day might look like (your responsibilities!);

• General bookkeeping for all inputs and outputs

• Bank and credit card reconciliation

• Quarterly VAT returns

• Month end accruals and prepayments

• We use Xero as our main accounting software, alongside a spreadsheet or two (Excel and Google Sheets), so you'll be nifty using these tools to produce monthly management accounts for the leadership team and year end reconciliations ready for submission to our accountants.

• Producing the report each month on the material changes against expected outcomes

• Collaboration with the FD to produce financial info for the monthly team meeting

• Working with Project Managers and Account Directors to ensure correct reporting and timely invoicing to help us recognise revenue correctly

• You'll take on all aspects of our monthly payroll, including statutory returns, pension payments and all other payroll related matters.

• Keeping our cashflow up to date and performing credit control is an important part of running the finances of Freestyle

• Management of fixed assets and the Fixed Asset register, management of software licenses and subscriptions to make sure we are both compliant and using our resources efficiently.

• Managing ongoing relationships with the bank, HMRC, our accountants, insurance, pension and healthcare providers - and setting up any new ones as required. This includes making sure that all the statutory returns are kept up to date.

• Raise client invoices on request and maintain credit control.

• Quarterly Management account production for the bank

• HR admin and support where occasionally needed (such as working out holiday allowance, sickness, maternity pay, writing up letters etc).

• Working closely with the FD, helping build the budgets for the year using past knowledge of spend and performance and creating what-if scenarios for the next year's goals.

• Learning and developing your skills and understanding of the commercial side of the business to add value to the tracking of Freestyle's revenue and spend.

• Liaison with auditors at year end ensuring that Xero and the final accounts are aligned through managing journals.

• Helping the Freestyle team to compile the annual R&D Tax credit information and liaising with the external consultants on the final submission.

Qualities that will help you smash it;

• Commercial acumen

• Excellent communication skills

• Outstanding organisational skills

• Adaptability and flexibility

• You'll have some experience of working in a people-based business and enjoy working with a motivated team.

• Part or fully qualified or qualified by experience - we don't have a fixed view on this, but a real willingness to get stuck in and an ambition to grow in your role and help the company grow is paramount.