Out of Schools Manager

Out of Schools Manager, Belfast, £27,125

Your new company
Hays are supporting a Community Project to recruit for an Out of Schools Manager. They are dedicated to improving the lives of residents in areas of significant deprivation. Your new role
The Out of School's Manager is responsible for the organisation and day to day running of the afterschool and holiday club, including the planning, monitoring and delivery of the play programme. This role also involves leading, developing, growing, supervising and working with other staff to run the Out of School Project.You will have key skills in the areas of effective communication; child development, safeguarding children and developing our service
Effective communication

You will establish rapport, trust and respectful relationships with the children attending the session and their parents/guardians.

You will be the main point of contact to parents and carers and need to communicate effectively with service users. Ensuring that the Club and organisation information is passed on appropriately.

Be involved in the review development and implementation of organisational policies and procedures and ensure these are communicated to staff, volunteers and parents/carers effectively.

Be aware of and understand the procedures and legislation relating to confidentiality issues, apply them in the setting and understand the limits to confidentiality.

Use technology effectively to promote effective communication.

Liaise as appropriate with parents, schools and other childcare agencies.

Encourage and promote parental involvement, networking including: parent information visits/evenings.

Assist in promoting/publicising the After School service within the local area and schools and contribute to social media with the preparation of engaging innovative content.

The Afterschool Coordinator Job Responsibilities will include:

Set up, in conjunction with staff/volunteers, daily play opportunities (as part of the wider curriculum) and take down at the end of the day.

Planning the project programmes, of safe and creative play opportunities for 4-11 year olds, that effectively meet and develop the social, emotional and behavioural needs of children. This includes holiday and summer scheme childcare provision.

Planning and implementing good quality play activities.

Organising and implementing safe collection of children from schools and at the end of each session, safe return to parents/carers.

Produce monthly staff/volunteer rotas, including school pick-up rotas.

Produce staff working hours for the finance team to produce the monthly payroll.

Keep accurate records of service users' fees and payment receipts including monthly advance fee totals

Ensure that attendance registers are updated on a daily/ weekly basis.

Keep individual children's files up to date and collate new start information.

Prepare for the Club's Annual Inspection and the ongoing retention of SEHSCT registration.

Implement the Childcare Minimum Standards.

Gather information for funders.

Purchase relevant materials and equipment.

Ensure a high level of hygiene is maintained for food preparation and storage.

Produce daily, weekly and monthly rotas, including cleaning, clearing of fridges and refuse disposal

Planning monthly calendars of activities based on the annual curriculum plan.

Administer first aid.

Administrative duties

Lead the development of the project.

Actively encourage parental involvement.

Liaise with parents, schools and other childcare play related agencies.

Attend Line Management, Supervision and lead team meetings/Brief/Debrief, as and when required.

To undertake any relevant training as considered necessary

Effective use of IT packages including excel and management tools to track fees.

Adhere to and promote the Infection Control Policy to minimise risk in the setting.

Work collaboratively with other team members and support them in all aspects of their work.

Safeguarding responsibilities

What you'll need to succeed
•An NVQ level 5 qualification in childcare or playwork.•Designated Officer Training•Have a minimum of 3 years' experience of working in an out of school project or equivalent context.•Experience of managing a childcare staff team•Experience of administration and budget management.•A knowledge of organising good quality play activities i.e. arts & crafts.•Demonstrable knowledge of 'Playwork Principles'.•A working knowledge of good practice in child protection, safeguarding, and confidentiality.•A knowledge and understanding of current childcare legislation, i.e. The Children's Order N.I.•A knowledge of first aid.•Ability to work on own initiative as well as part of a team.•Excellent communication skills including verbal, written and interpersonal.•High motivation and enthusiasm for work with children and young people.
What you'll get in return

• 32.5 hours per week term-time; 37.5 hours per week holiday time.
• Term time hours: 12.30pm - 6.00pm +5 hours for administration, training, meetings with parents, staff and volunteer support and supervision etc.
• Holiday time hours: Between 8.30 - 6.00 p.m.
• £27,125.00 per annum

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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