Finance Officer

15 hours per week.

This is a key role within a growing UK-wide Network which is being brought in-house to ensure that financial management efficiently and comprehensively supports the delivery of our work. Working closely with the Chief Executive, the role will initially be responsible for all financial transactions and record keeping and then take on responsibly for monitoring, budgeting, reporting, and compliance.

As this role is being offered for the first time it is not possible to accurately assess the likely workload. We have therefore outlined the initial responsibilities of the role and then additional responsibilities that we anticipate could be taken on, within a few months, once the workload can be assessed.

Who you are

You are trained and experienced in financial administration and management and wish to work in an organisation with a strong social mission. You are a self-motivated and hard-working team member 3 who is committed to equality, diversity and inclusion. Team spirit runs throughout everything you do from timely communication with colleagues, to the satisfaction of a job well done when supporting the team and building relationships.

Initial key responsibilities

1. To process financial transactions, issuing invoices, making payments, and ensuring financial records are kept using the Xero accounting system.

2. To be responsible for all banking matters including bank reconciliation.

3. To notify the Membership and Digital Manager about receipt of membership payments.

4. To be responsible for cash management and cash flow forecasting.

5. To undertake credit control activities to ensure that moneys due to the Network are received promptly.

6. To liaise with the Network's payroll provider to ensure they have timely information about changes in staffing and salaries. To make timely salary payments and payments to the pension company and HMRC.

7. To prepare the annual accounts, working closely with the Chief Executive and the examiners/auditors and ensure compliance with Company and Charity regulations.

8. To review and implement all duties as per the Network's financial procedures.

9. Ensure the Chief Executive and Membership and Digital Manager are sufficiently informed regarding the Network's finances to enable them to deputise during holidays or other absence. Additional key responsibilities

10. To assist project managers to make financial reports and claims to funders.

11. To prepare and review budgets against actual spending, on a project-by-project basis, and highlight any material discrepancies for corrective action.

12. To provide Trustees and senior management with timely reports on financial matters and attend meetings of the Board and any sub-committees as required.

13. To assist with the preparation of funding bids by developing budgets based on full cost recovery.

14. Keep abreast of software developments and make recommendations to the Chief Executive for improvements that could be made to the Network's financial systems.

15. To review supplier costs and identify better deals or alternative suppliers to reduce costs.

General responsibilities

16. Work as a member of the Network team, covering for colleagues where required. 4

17. Ensure your activities deliver the Strategy and Business Plan.

18. Use the Network's agreed digital systems and carry out duties in a transparent manner (e.g. using the Network's internal calendar system, storing digital files in agreed shared places, logging activity on the CRM).

19. Follow Network policies and procedures.