External Engagement Co-ordinator

About King's:

King's Business School connects people with possibilities. At the heart of the world's greatest city, and one of the world's great universities, we benefit from unrivalled access to global hubs of finance, technology, and policymaking.

Our thinking helps organisations navigate the complexities of global challenges, valuing profit with purpose, success with sustainability. And our teaching sharpens the minds and shapes the character of graduates who can lead the way in making the world a better place.

About the role:

The role involves implementing and managing an External Engagement activity calendar that reflects the activities and major deliverables of each function and faculty throughout the year. It includes providing project support for cross-team initiatives, planning and implementing processes to gather academic travel data, and offering dedicated support to the partnerships team. This support includes scheduling meetings with external partners, conducting research on companies and individuals, and performing desk research on specific sectors. Additionally, the role entails designing and maintaining a SharePoint site in collaboration with the School's operations team and External Engagement functions, ensuring it is updated with organized, key documents.

A significant part of the role includes coordinating and managing diaries for cross-team collaborative projects and providing administrative support for the School's Advisory Council, External Relations Committee, and other leadership meetings. The post holder is expected to become proficient in using the School's CRM system and PowerBI, assisting functional leads in accessing management information. They will also take responsibility for organizing and maintaining the School's internal and external relationship contact list within the CRM.

General administrative duties involve coordinating merchandise orders for the External Engagement team and supporting colleagues as needed. The post holder will work with the Operations team to establish systems for financial administration, including raising purchase orders, tracking invoices, monitoring commitments and payments, and managing purchasing cards. They will also handle HR-related administration, such as preparing candidate packs and onboarding new staff. Creating and maintaining accurate "About Us" materials, including a PowerPoint deck about the School, is another responsibility. Additionally, they will manage the King's Business School inbox, triaging emails as necessary.

Team coordination responsibilities include supporting the Director of Partnerships & External Engagement with managing the School's Advisory Council, External Relations Committee, team meetings, away days, and regular activities. The role requires coordinating and supporting multi-stakeholder meetings, particularly those involving external clients and partners, by managing diaries and preparing agendas, papers, and biographies. The post holder will also manage and deliver travel arrangements for team and school-wide delegations and provide event support for functional activities as required.

The role concludes with responsibilities that may extend beyond the listed tasks, as the post holder may be required to undertake additional duties within the scope and grade of the position.

This is a full-time position offered on a indefinite contract.

Contact details: Dan Maggs.

Closing date: 08 December 2024.

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