Executive Assistant (temp)

We are looking for an Executive Assistant to provide a high level of confidential administrative and planning support directly to the Leader of the Council - through planning and organising the work and ensuring alignment of this work, coordinating diaries and working closely with the Leader to ensure he is updated and his time managed appropriately.

The postholder is expected to recognise the high-profile nature of the work and to ensure that all work emanating from these sources is of the highest standard. This includes having a good awareness of local government challenges and the main issues facing the Council and recognising the need to be aware of any particularly sensitive issues and bringing these to the attention of the leader of the Council.

Duties

• Provide effective, proactive, reactive and comprehensive Executive Business Support to the Leader of the Council, including daily Management and co-ordination of activities, appointments and meetings, responding to daily changes in priorities, and political sensitivities.

• To be responsible for managing all casework on behalf of the Leader of the Council including liaison with all internal and external stakeholders.

• Organising meetings and quality assuring documents required for meetings.

• To be responsible for the planning, organising and facilitation of a number of events, conferences and away days as required.

• To be the contact, on behalf of Leader for all internal and external enquiries.

• Take ownership of all issues that come into the Leader and lead on the preparation of appropriate responses.

• Co-ordinate all meetings. Book and service meetings, dispatching papers; minute taking, recording of decisions and following up actions.

• To deal sensitively and confidentially with complaints from a wide variety of people across and outside the Borough.

• Relationship management between Leader, ensuring all matters are aligned to the corporate plan objectives and timeline and the implementation of new initiatives as directed by the Chief Executive.

• Be responsible for the production of reports, documents and other relevant business cases as required.
  
  
• Successful candidates will have excellent IT skills, good organisation skills, ability to work in a sometimes fast paced & pressurised environment and good customer service skills.