Executive Assistant

Executive Assistant to the Managing Director

About Us

Akabo Media is a leading B2B media and events company, operating world-wide, producing industry-defining conferences, exhibitions, and publications in logistics, supply chain, automation, transport, and urban mobility. We are an ambitious and fast-growing company, dedicated to providing high-value, essential content to our communities worldwide.

We are seeking an exceptional Executive Assistant to support our Managing Director. This is a unique opportunity for a highly capable, strategic, and proactive professional who thrives in a fast-paced and entrepreneurial environment.

The Role

As Executive Assistant to the Managing Director, you will act as a critical right-hand support, ensuring the MD's time is optimized, priorities are managed, and business goals are advanced efficiently. This is not just an administrative role-it requires strategic thinking, exceptional organizational skills, and the ability to anticipate and solve challenges before they arise.

Key Responsibilities:

• Proactively manage the MD's complex diary, appointments, and travel arrangements, ensuring seamless scheduling.
• Act as the first point of contact for the MD, handling correspondence and communication with discretion and professionalism.
• Coordinate key business meetings, preparing agendas, briefing documents, and following up on action items.
• Conduct research and prepare reports, presentations, and business documents.
• Liaise with senior stakeholders, internal teams, and external partners to ensure smooth communication and operations.
• Assist in the planning and execution of internal events.
• Oversee and manage key administrative functions to ensure efficiency and productivity.
• Handle sensitive information with the highest level of confidentiality and integrity.

What We're Looking For

To succeed in this role, you'll need to bring a mix of exceptional organisational skills, problem-solving abilities, and a high level of emotional intelligence.

Essential Skills & Experience:

• Proven experience as an Executive Assistant or in a similar senior support role, ideally within a dynamic and fast-paced business environment.
• Outstanding organisational and time management skills, with the ability to prioritise effectively under pressure.
• Strong problem-solving skills and a proactive approach to anticipating needs and addressing challenges.
• High emotional intelligence and discretion, with the ability to handle confidential matters professionally.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools.
• Strong attention to detail and ability to work independently while managing multiple tasks.

Desirable Skills:

• Experience in media, publishing, events, or a similar sector.
• Familiarity with CRM and project management software.
• A keen interest in business growth, strategy, and operational excellence.

What We Offer

• A vibrant, fast-paced, and entrepreneurial work environment.
• Competitive salary and benefits package.
• The opportunity to work closely with senior leadership in a key strategic role.
• Personal and professional development opportunities.
• A dynamic team with ambitious growth plans.

How to Apply

If you're an ambitious, highly organised, and solutions-focused professional looking for a role where you can truly make an impact, we want to hear from you.

Please send your CV and a cover letter detailing your experience and why you're the ideal candidate for this role to Stephen Brooks, Managing Director

Join us at Akabo Media and be part of a company that is shaping the future of B2B media, events, and industry insights!