Events Officer

Events Officer

Department Strategy & Fundraising

Benefits 8% non-contributary pension, private medical healthcare, life insurance, 25 days annual leave (with additional non-contractual time at Christmas when the office is closed), season ticket loan scheme.

Contract Type Permanent (Full time), 37.5 hour/week

Location London office (Lord s Cricket Ground, St John s Wood, London, NW8 8QN)

Reporting to Special Events Manager

Direct reports None

1) Background

Chance to Shine (CtS) is a national children s charity. We change young people s lives through cricket, giving them the opportunity to play, learn and develop through the sport. We keep them physically active, teach them vital skills like teamwork, communication and leadership. And above all, they have fun.

Since 2005 our Chance to Shine Schools programme has helped reverse the decline of cricket in state schools with over seven million boys and girls playing and learning through cricket. Chance to Shine Street supports young people in under-served communities to access and benefit from cricket in a free, inclusive, fun and nurturing environment.

The team adopt a hybrid approach with team members currently working from the office on average 2 days per week.

2) Purpose of the role

The Fundraising Team is tasked with securing new partners and donors and the stewardship of existing supporters across a range of funding streams: Corporate, Events, Trusts and Foundations, Individuals, and statutory funding to support the delivery of CtS programmes.

This role will work with the Special Events Manager to deliver an annual portfolio of fundraising, challenge & beneficiary events as well as supporting with the delivery of corporate partner activations.

The role will primarily:

• Assist with the implementation of CtS events programme
• Manage events as identified by the Special Events Manager
• Lead on the challenge events programme and the stewardship of our challenge event supporters
• Responsible for the organisation and coordination of CtS beneficiary events
• Assist with the delivery of corporate sponsor activation plans
• Assist with the stewardship and prospect research of event supporters

3) Key responsibilities

Special Events

• Co-ordinate logistics for CTS fundraising and organisational events including managing event paperwork and processes, such as invitations and RSVPs
• Manage the fundraising to support the event programme as directed e.g. lead on the delivery of the annual stadium takeover day, golf day and/or other events as required
• Responsible for administrative support for CTS fundraising events including maintaining attendee and gift records on Raisers Edge
• Responsible for proactively sourcing auction items and the fulfilment of said auction items and raffle prizes to be used at CTS and third-party fundraising events, including developing partnerships with potential auction donors (both individual and corporates)
• To effectively manage the tracking, distribution and coordination of all cricket tickets and hospitality associated with auction prizes throughout the year
• To support with sales for CTS events, such as golf days and fundraising dinners, through prospect research
• To recruit and manage volunteers to support CTS fundraising events
• To regularly monitor the events inbox
• To manage and support the delivery of activities that may occur in partnership with other charities
• To co-ordinate and manage invitations to hospitality opportunities
• To co-ordinate and manage evaluation of events
• To produce all event collateral including but not limited to copy for invitations, thank you letters, event programmes, auction cards, flyers and brochures
• Lead on financial elements for CTS events raising invoices, tracking payments and income

Challenge & Beneficiary Events

• To organise all challenge event activity, including identifying potential challenge event supporters and partnerships
• To provide support to third party supporters raising funds for CTS through beneficiary event activity

General

• To ensure that the CRM database and donor records relating to all events are kept up to date
• To maintain the events section on the website
• To work with the communications team to promote events activity on all digital platforms
• To assist with the design and creation of event materials to promote events.

To assist with wider fundraising tasks as required
• The role includes supporting at events that occur outside of normal office hours. Time off in lieu will be available

4) Key Relationships

The job holder will liaise with:

• Chief Executive and the CTS Senior Management Team
• Fundraising team
• Impact & Evaluation, Operations, Communications & Digital, and Finance & Resource teams
• Supporters, prospective supporters, ambassadors and suppliers
• Event volunteers

5) Skills, knowledge & personal competencies

Essential:

• Enthusiasm to embrace Chance to Shine values: Inspiring, ambitious, trusted, inclusive and fun
• Excellent organisation, timekeeping and administrative skills
• Proactive working style with the ability to forward plan and problem solve
• Excellent written and verbal communication skills with strong attention to detail
• Comfortable dealing with stakeholders at all levels
• Self-starter with strong motivation to succeed and ability to work independently in carrying out assigned tasks
• Ability to prioritise workload and manage multiple deadlines
• Happy to be hands on and get stuck into a variety of tasks
• Creative, energetic, proactive and outgoing
• An ability to spot opportunities
• Able to work extended hours to support events as required (TOIL will be available)

6) Experience & Qualifications

Essential:

1-2 years experience within events and/or fundraising

A passion for fundraising and events with relevant voluntary or work experience
• Excellent IT skills: knowledge and experience of using MS Office (Word, Excel, Powerpoint)
• Full UK driving license and able and willing to travel throughout the UK

Desirable:
• An interest in cricket and/or the sport for good sector
• Experience using CRM/Fundraising Databases (e.g. Raisers edge)
• Knowledge of Adobe InDesign or Canva.