Archives Officer

Archives Officer - permanent

Your new company
Hays is working with a law firm in Central Bristol who are looking for an Archives Officer on a permanent basis. Due to the nature of the role, you will be required in the office full-time. Salary for the role is £25,000. Hours are Monday to Friday, 09:00-17:00. Duties of the role include:

• Update the records management database with new files and deeds.
• Coordinate and dispatch file and deed requests to off-site storage vendors.
• Verify deliveries and maintain accurate order sheets and emails.
• Handle file and box deliveries to/from fee-earners, ensuring compliance with agreed service levels.
• Conduct floor walks and liaise with internal clients to ensure timely return of retrieved items to storage.
• Perform various filing duties and maintain accurate data across relevant platforms.
• Address discrepancies in box/deed schedules in collaboration with internal teams.
• Prepare items for storage and produce the necessary labels.
• Process file and deed retrieval requests via email, phone, and written communication within service-level agreements.
• Search archive databases for items requiring retrieval.
• Inspect items returned from storage suppliers for completeness.
• Manage database checkouts for files before distribution.
• Monitor and report key performance indicators (KPIs).
• Verify quantities ordered from preferred storage suppliers.
• Track delivered items by scanning them into the Records Management system.
• Respond to all client enquiries regarding storage matters.

What you'll need to succeed

Strong proficiency in I.T., demonstrating a solid understanding of relevant systems and tools.

Familiarity with internal Records Management systems.

Basic knowledge of external Records Management systems.

Ability to work autonomously, showcasing initiative and self-direction.

A highly organised, methodical, and structured approach to work, ensuring all daily tasks are thoroughly completed.

What you'll get in return

• Salary reviewed annually
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Salary sacrifice options to obtain up to a weeks extra holiday
• Private medical insurance (extended to family with salary sacrifice)
• Enhanced parental leave

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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