Alumni Relations Officer

Job Title: Alumni Relations Officer

Location: Rhodes House in central Oxford, Hybrid Working

Contract: Permanent

Hours: Full-time

Salary: £33,000 - £37,000 per annum

Reports to: Global Programmes and Alumni Engagement Lead

We have a fantastic opportunity for an Alumni Relations Officer to join the Rhodes Trust, Oxford. This role will be a crucial part of the Global Programmes and Alumni Engagement team, working closely with the Global Programmes and Alumni Engagement Lead to deliver a suite of Alumni engagement activities, communications and events. The role includes opportunities for personal development.

We are looking for the successful candidate to start with us in as soon as possible.

About the Rhodes Trust

The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity s challenges.

In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, the Atlantic Institute, the Schmidt Science Fellows and RISE.

The role

This role is varied, providing an opportunity to learn and understand many aspects of the Trust s work and ecosystem. To be considered for this role you will be required to have proven experience of managing administrative processes for in-person or hybrid events, great interpersonal skills, a passion to learn and understand the community, as well as a good knowledge of online project management tools and CRM systems.

The role will be responsible for:

Contribute to the Global Programming portfolio, supporting to deliver keystone Alumni events such as reunions, UK and global Alumni events, and supporting constituencies with less activity, ensuring a proactive calendar of Alumni activities

Support with general administration as requested, particularly regarding the Global Alumni Advisory Board (GAAB) and Lifelong Fellowship and Impact Committee (LFIC) including coordinating meetings, drafting meeting agendas and minutes, printing or sending of presentations, collating of information for reporting, following up on action items and other communication materials as appropriate

Monitor the Alumni mailbox and ensure a timely reply to all queries and requests directed to them (including connecting Alumni who are looking for other Scholars). Provide appropriate responses to a varied range of enquiries from community members by email, phone, post and in person. Tactfully and diplomatically recognise and quickly resolve any potential issues raised

Under the guidance of the Global Programmes and Alumni Engagement Lead, lead on key Alumni engagement initiatives as required, for example the annual Meeting Minds Alumni Dinner

Ensure that all Rhodes Alumni Associations are up to date regarding the activities of the Rhodes Trust and where appropriate and possible, provide Alumni Associations with administrative support for their key events and engagement activities. Manage day-to-day contact and services to the network of Alumni Groups and Alumni Associations

Together with the Communications team, support with mailings, Rhodes Connect content and social media activity that ensures that Rhodes Alumni are up to date and engaged in the activities of the Rhodes Community

Role modelling the Trust s organisational values of commitment, inclusion, belonging, growth and innovation.

Carrying out any other duties relevant to the role, as requested.

A deep commitment to the values, ethos and mission of the Rhodes Trust.

Please view the job description for more responsibilities

Essential skills, experience and qualifications:

Experience in event planning and delivery, both in-person and online and/or hybrid

Proven experience with Microsoft packages (Word, Excel, PowerPoint and Outlook), and online event platforms (e.g. Zoom)

Excellent administrative skills with an ability to prioritise work and meet tight deadlines

Ability to build strong working relationship with immediate colleagues, as well as with external stakeholders

Please view the job description for more essential skills

Desirable skills and experience:

Previous Alumni Relations experience, or experience working with communities

Experience with Salesforce

Use of email marketing systems (e.g. Mailchimp, Campaign Monitor)

We are open to transferable skills from other industries, so please consider applying if you don t meet all of the Essential criteria.

Benefits of working here

We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other s thinking and generate new ideas.

30 days annual leave (pro rata) plus 8 bank holidays

Competitive pension scheme

Generous family leave schemes

Private health insurance

Employee Assistance Programme

Personal development opportunities

Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.

Cycle to work scheme

Electric car scheme

If you would like to find out more, please click apply to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 4 May 2025. Please note the interviews will take place on 12th and 14th May.

The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.