Administrator

Administrator

GlasgowSalary - £27,000 - £28,000
Job Overview:
We are seeking an enthusiastic and versatile individual to provide administrative support and collaborate with colleagues to deliver exceptional service. This dynamic role is ideal for someone who excels as a team player and enjoys a variety of tasks.
Our Business Services Team consists of seven members, with four based in our London office and three in Glasgow. This position will work closely with colleagues in both locations and report to the Office Manager & Executive Assistant in Glasgow.
As the first point of contact for visitors, a warm and confident presence is essential. In addition to front-of-house duties, you will provide vital administrative support to our Property and Asset Management teams and senior leaders.
Key Responsibilities:
As part of a two-person front-of-house team, your daily responsibilities will include:

Welcoming and assisting visitors professionally and courteously

Handling incoming calls and directing enquiries appropriately

Managing meeting room bookings, setup, and coordinating refreshments

Handling incoming and outgoing mail and deliveries

Assisting with general office maintenance, including running errands and preparing meeting spaces

Additional administrative duties will include:

Providing travel, expense, and diary management support to Property & Asset Managers, Heads of Department, and Directors

Preparing professional presentations, documents, and mass communications

Supporting colleagues across the business to maintain high service standards

Managing the key register and coordinating access with Property Managers

Assisting with the coordination and logistics of corporate events and meetings

Skills & Qualifications:

Previous experience in a front-of-house or administrative role, preferably in a corporate or professional services environment

Excellent communication and interpersonal skills

Highly organised with strong attention to detail

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Confident in managing multiple tasks and prioritising effectively

Comfortable working both independently and as part of a team

Professional and approachable, with a strong customer service orientation.

Discreet and confidential when handling sensitive information

Flexible and willing to take on varied tasks as needed

Benefits:

Holidays - 25 days per year plus 10 bank holidays

Private Medical Insurance

Health Cash Plan

6.5% Pension Plan

Death in Service

Employee Assistance Programme

Cycle to Work Scheme

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