Administrative Assistant

Administrative Assistant

Location: TN35 4NN, Hastings

Job Type: Permanent

Salary: £23,000 - £26,000 per year - dependant on experience

Hours: Full-time (Monday - Thursday between 9:00 AM - 5:00 PM; Friday between 9:00 AM - 2:00 PM)

About Our Client

Our client is a well-established engineering company based in Hastings. They are specialists in ultra-high vacuum chambers and equipment. Their main objective is to provide clients with the highest quality in engineering and fabrication of high vacuum and ultra-high vacuum chambers and equipment. They are looking for a dedicated Admin Assistant to join the team and support the day-to-day operations.

Role Overview

As an Admin Assistant, you will play a vital role in ensuring the smooth running of the business by carrying out a range of administrative tasks. You will be responsible for processing orders, liaising with suppliers and customers, maintaining records, and supporting management.

Key Responsibilities

• Process and chase purchase orders through specified suppliers.
• Handle incoming customer orders, including order input, raising delivery notes, invoices, and order acknowledgements.
• Maintain the the company database.
• Communicate effectively with suppliers to ensure smooth transactions.
• Organise and maintain personnel, supplier, and client files.
• Maintain ISO9001 paperwork and liaise with auditors as required.
• Work closely with Accounts to ensure timely supplier payments.
• Provide administrative support to the Managing Director.
• Carry out other duties as required to support business operations.

What They re Looking For

• Previous administrative experience in a similar role.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to multitask and work independently.
• Experience working in an engineering or manufacturing environment (desirable but not essential).

Why Join Our Client?

• Competitive salary.
• Early finish on Fridays.
• Opportunity to work in a well-established and supportive company.
• A varied role with room for growth and development.

If you are an organised and proactive individual looking for a stable and rewarding administrative role, our client would love to hear from you! Apply now through the company's dedicated recruitment portal where you will be asked to complete a couple of surveys which should take no longer than 15 minutes. Good Luck!