Administration Officer

Our central government client is looking for an Administration Officer to join their team on a 6-month contract.

This role will be a day shift role following a 4 on 4 off pattern starting from 7am- 19:30pm. You will need to be on site at the Sevington border facility for all shifts.

About the role:

Border Inspection Coordination:

* Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements.
* Manage schedules for inspections, consulting with BCP teams and relevant authorities.
* Function as the primary interface between drivers and onsite operations.
* Efficiently manage the booking-in process on the PINC system.
* Provide necessary authorisation on the PINC system for drivers to exit the site.
* Allocate appropriate sheds and bays to incoming drivers.
* Oversee the post-inspection process to ensure compliance.
* Ensure all relevant information is accurately recorded and cleared down from systems.
* Ensure a systematic clearing of all data and systems post-inspection.

Front of House Reception:
* Greet and assist visitors, ensuring a positive and professional first impression at the BCP.
* Manage the front desk, handling enquiries, and directing individuals to the appropriate departments.

Coordination and Liaison:
* Interface with traffic marshals to facilitate smooth traffic flow.
* Collaborate with K&N to ensure seamless operations.
* Liaise with inspection authorities to coordinate inspection processes.
* Communicate effectively with HMRC to address any regulatory requirements.

Record Keeping:
Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports.

Communication with Border Agencies:
* Facilitate effective communication between the BCP and other agencies involved in border security.
* Ensure timely and accurate dissemination of information related to inspections at BCP.

Policy Implementation and Compliance:
* Assist in implementing and enforcing BCP policies and procedures, where applicable.
* Stay informed about changes in BCP regulations and ensure adherence to relevant policies.

Cross-Departmental Collaboration for Emergency Response:
* Coordinate administrative aspects of emergency response plans at the BCP.
* Collaborate with different departments to ensure a coordinated and efficient response during emergencies.

Team Collaboration:
* Collaborate with colleagues to achieve operational excellence.
* Support other front-of-house staff in handling their responsibilities as needed.

Qualification and Experience:
* Previous experience in front of house and administrative roles.
* Familiarity with governmental or public sector administrative procedures.
* Basic IT literacy required.

Competencies:
* Attention to Detail
* Time Management
* Problem Solving
* Teamwork and Collaboration
* Adaptability
* Integrity and Professionalism
* Understanding of Border Control Post processes
* Emergency Response Coordination

In return, you will receive the opportunity to support a major government department. The possibility to work on a 6-month contract paying up to £16.36 per hour.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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