Administrator

Are you a highly organized, detail-oriented individual who thrives in a fast-paced environment? If you're ready to take on a rewarding challenge and make a real impact, we want YOU to be our next Administrator!

This is a demanding role within a high-volume environment and will require liaison with internal and external stakeholders. This a great opportunity to join a highly professional team and company.

This is an integral role to the business and its daily operations. You need to be reliable, adaptable and hands on in your approach!

We have 2 x vacancies in our business for this role.

Responsibilities:

• Collaborate to obtain airside, parliamentary, and other security passes efficiently, ensuring all applications are completed accurately and on schedule.
• Assist managers and HR in onboarding new applicants by streamlining the security clearance process for various passes, taking responsibility for each candidate's clearance and airside pass application progress.
• Maintain consistent communication with candidates via email and phone to provide progress updates and gather additional information needed for their application success.
• Ensure that candidates return all required paperwork within set timescales.
• Keep the Airside Pass info updated on an existing matrix
• Monitor the expiry of security passes, ensuring they are renewed before their expiry date.
• Cooperate with the HR Manager to arrange training for employees, ensuring that training courses are recorded, and training agreements are issued. This includes completing and maintaining an extensive training matrix.
• Ensure all industry-relevant certificated qualifications are recorded, expiry dates are monitored, and certificates are renewed before expiring.
• Support the Office Manager and team with fleet administration and procurement tasks, helping to maintain smooth operations and compliance within the fleet.
• Other general office administration tasks include answering calls, redirecting appropriately, taking messages and covering absence/holiday leave.

Person Specification:

• Exceptional administration experience.
• Exceptional organisational skills.
• Have excellent written and verbal communication skills.
• The ability to check work for accuracy and have good attention to detail.
• Be able to demonstrate your initiative to solve problems.
• Flexible and proactive in managing multiple priorities.
• Excellent IT skills, including working knowledge of Outlook, Word, and Excel