Administrator / Receptionist / FOH Reception Desk / Weekend / Saturday

Saturday Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts is required to join a Community Arts provision based in Hedge End, Southampton, Hampshire.

SALARY: £23,115 per annum FTE / Actual Annual Salary £2,498 per annum

LOCATION: Hedge End, Southampton, Hampshire

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 4 Hours per Week, Saturdays 8.30am to 12.30pm, (52 weeks per year)

JOB OVERVIEW

We have a fantastic new job opportunity for a Saturday Administrator / FOH Receptionistwith strong administrative, communication and IT skills and a passion for the arts.

Working as the Saturday Administrator / FOH Receptionist you will provide support for the Community Arts team, including administration and supporting the development and day to day organisation of the extensive and varied community arts programme.

As the Saturday Administrator / FOH Receptionist you will have the opportunity to work with a wide range of disciplines as well as creating and developing your own skills and ideas which is a specific feature of this role.

The Saturday Administrator / FOH Receptionist will be responsible for locking up the Art Centre and must be able to show initiative and understanding of arts in a community context.

DUTIES

Your duties will include:

• Provide a reception service that is welcoming to all everyone

• Answer telephone and check voicemail on a regular basis and answer messages by end of the day or pass on messages to relevant staff members

• Main point of contact for all hirers when on shift

• Have the daily space usage report to hand on every shift to adhere to fire safety regulations

• Ensure that the reception area, foyer, coffee shop and gift shop areas are kept smart, tidy and welcoming at all times

• Take payment for gift shop items, coordinate stock and keep shop displays tidy

• Serve in the coffee shop, coordinate and update stock

• Assist in coordination of centre run activities; this includes telephone bookings, email marketing and website/social media updates

• Support in the running and delivery of centre run courses

• Deal with enquiries from customers efficiently and record customer comments/complaints

• Take payments for all activities, hirers and produce reports/registers as requested by management

• Take payment for School Bookings and produce reports/registers as requested by management

• Gather resources needed for all centre-run activities and ensure all paperwork/photocopying is stocked

• Be responsible for production and circulation of staff notices

• Assist in maintaining an efficient filing system for all activities

• Give recommendations on procedures to improve and/ or enhance systems of work

• Provide WP/DTP support as required

• Liaise with the Site Team regarding weekly community schedules

• Minute taking when required

• Be responsible for the monitoring of centre run instructors and other adults leading community activities on the site

CANDIDATE REQUIREMENTS

• Strong administration skills

• Excellent verbal and written communication skills

• Good knowledge of Microsoft Office

• A passion for the arts

• Good interpersonal skills

• Organised and able to prioritise own work

• Knowledge and previous experience of marketing, social media and a keen interest in the arts would be highly desirable

BENEFITS

Benefits of working for the trust include:

• Friendly and sociable colleagues
• Staff membership rates to the modern Leisure Centre
• Free on-site car park
• Good transport links
• Enrolment in one of the UK's Largest public sector pension schemes
• A tax efficient Cycle-to-Work scheme through salary sacrifice

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12649

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